Privacy Policy

Last Updated: 5 February 2025

1. Introduction

Welcome to Smart Absen ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("App").

2. Information We Collect

2.1 Personal Data

- Name
- Employee ID

2.2 Biometric Data (Facial Recognition Data)

- Unique facial feature templates derived from images for attendance verification.
- We do not store raw images of users' faces—only encrypted biometric templates.

2.3 Usage Data

- Logs of app activity, including login timestamps, clock-in/out records, and features accessed.

3. How We Use Your Information

3.1 Personal Data

- To verify your identity.
- To record and manage attendance.
- To communicate updates regarding attendance records.
- To enhance and personalize user experience.

3.2 Biometric Data

- Used exclusively for identity verification during clock-in and clock-out.
- Data is processed securely and never used beyond attendance verification.

3.3 Usage Data

- To analyze app usage trends and improve services.

4. Legal Basis for Processing

We process personal data based on:

- User consent (for biometric data collection and processing).
- Employment contract necessity (for attendance tracking).
- Compliance with legal obligations (as required by law or workplace policies).

5. How We Share Your Information

We do not sell or trade personal data. However, we may share data as follows:

5.1 Cloud Storage Providers

- We use secure, third-party cloud storage services to store biometric data.
- All providers comply with strict data protection regulations.

5.2 Employers

- Attendance records are shared with the user's employer for workforce management.

6. Data Security

We implement industry-standard encryption and security protocols to protect personal data from unauthorized access, alteration, disclosure, or destruction.

7. Your Rights

You have the right to:

- Access your personal data.
- Request corrections for inaccurate data.
- Request deletion of your data.
- Object to data processing.
- Withdraw consent at any time.

8. Children's Privacy

Our App is not intended for children under 13. If such data is found, we will delete it immediately.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page.

10. Additional Information Required by Apple

10.1 Collection of Face Data

- Our app collects facial recognition templates derived from face scans for attendance verification.
- We do not store raw face images.

10.2 Use of Face Data

- Face data is only used for identity authentication.
- It is never used for advertising or profiling.

10.3 Disclosure and Sharing of Face Data

- We do not share facial recognition data with third parties.
- Data is stored securely in our encrypted cloud database.

10.4 Retention and Deletion of Face Data

- Face data is retained only while the user is actively employed.
- If a user resigns or requests account deletion, their biometric data is permanently deleted.

11. Contact Us

For any questions, contact us at:

Smart Absen
Email: ekohadim@gmail.com